A conflict of interest occurs when the private interests of an officer bearer, staff, volunteer or representative interfere, or appear to interfere with their association with CfA. While the conflict itself does not amount to misconduct, the decision of a person to place their own interests before the interests of CfA is inappropriate and may amount to misconduct. Where a conflict exists, actual, potential or perceived, the conflict must be identified be dealt with in a transparent and accountable way.
This policy applies to all office bearers, staff, volunteers and representatives of CfA.
Conflict of Interest: a situation in which a person has competing personal and professional interests. Conflicts of Interest may be:
Office bearers, staff, volunteers and other representatives of CfA are obliged to:
A Board of Management member who has an interest in a matter before CfA must disclose the interest to the Board and the disclosure must be recorded in the Minutes. If there is doubt as to the materiality of the interest, the Chair will decide whether conflict does or does not exist. The Board member must not:
Board members have an interest in a matter before CfA if they (or a person closely associated with them*) would if the matter were decided in a particular manner receive or have a reasonable expectation of receiving a direct or indirect benefit or suffer or have a reasonable expectation of suffering a direct or indirect detriment.
* A person is deemed to be closely associated if he/she is a spouse, de facto partner or relative, has received or might reasonably be expected to receive a fee, commission or other reward for providing professional or other services, is a proprietary company in which the person is a shareholder, or is a body corporate of which the person is a director a member of the governing body.
Where doubt exists as to nature of a perceived or potential conflict of interest officer bearers, staff or volunteers who have an interests in a matter before CfA should make judgements on the basis of the overall spirit and intent of this policy and may make confidential inquiries to the CEO or Chair of the Board of Management concerning the application of this policy without fear of disclosure or repercussion. If they feel they have been disadvantaged as a result of this policy or believe this policy is not being adhered to, they should contact the CfA CEO or the Chair of the Board of Management.
Where staff, office bearers or volunteers have an interest in a matter before CfA and become aware of such a conflict. They must ensure that steps are taken to protect CfA’s interests. Such steps might include:
The following activities illustrate types of potential or actual conflicts of interest that must be avoided and/or disclosed. The list is not exhaustive and is provided as guidance only.
Participation in social or political activities does not constitute a conflict of interest unless an office bearer participates as a representative of CfA.
ACFID Conflict of Interest – policy and templates
This policy is based upon the policy adopted by the Australian Doctors for Africa which is in turn adapted from the Royal Australasian College of Surgeons Conflict of Interest Policy.
CFA-P6.V1 Conflict of Interest Policy – Effective Date: 26 April 2020 Document Approved By: Board of Management.
Controlled Document — Printed Versions are not controlled.