Privacy Policy

1. Purpose and Scope

1.1 Purpose

This policy outlines the personal information handling practices of Peter Hewitt Care for Africa Foundation Inc (CfA).  The specific legal obligations of entities when collecting and handling personal information are outlined in the Privacy Act 1988 (Cth) and the Australian Privacy Principles.   

‘Personal information’ is information that identifies or can be used to identify a person.  CfA collects and holds personal information from our donors, supporters, volunteers, contractors, and other individuals.

1.2 Scope

This policy applies to all staff, office bearers and volunteers of CfA, as well as to all those with whom CfA contracts for the purposes of the organisation in its professional dealings.

2. Policy Statement

2.1 Committed to Protecting Rights

CfA respects and is committed to protecting privacy.  All information provided to CfA which is confidential information will remain confidential and protected.

By contacting us via our website, signing up to our newsletter, becoming a member, applying to work or volunteer with us, making a donation or otherwise providing us with personal information, consent is given to personal information being collected, held and administered as set out below.

2.2 What Information Does CfA Collect?

CfA may ask for information, including the following information:

  • Contact information (name, address, email address, telephone number)
  • Personal details such as date of birth, occupation
  • Credit card numbers and/or bank account details

All information will be held securely.

2.3 How Do CfA Use Personal and Confidential Information?

CfA may use personal information to:

  • process donations and provide receipts;
  • communicate with our supporters;
  • recruit and manage staff or volunteers;
  • conduct marketing activities; and
  • enable other activities and functions of the organisation.

To ensure privacy is protected, information from records will not be disclosed or altered unless requested.

Please note, in some areas of our website CfA may host links to other websites.  These sites are not controlled by CfA and CfA cannot take responsibility for their content and, in particular, the privacy policies and practices of those organisations.

2.4 Handling Personal Information

CFA is obliged by law to comply with certain standards with respect to the handling and storage of personal information.  CfA has adopted the following principles with respect to the handling and storage of personal information it collects or receives:

  • Collect only information which CfA requires for its primary function.
  • Ensure that stakeholders are informed as to why we collect the information and how we administer the information gathered.
  • Use and disclose personal information only for our primary functions or a directly related purpose, or for another purpose with the person’s consent.
  • Store personal information securely, protecting it from unauthorised access.
  • Provide stakeholders with access to their own information, and the right to seek its correction.
  • Provide an opportunity to opt out of receiving future communications from us.

2.5 Complaints

For any questions or concerns about our Privacy policy or the way personal information has been handled, please contact us at:




If a person is not satisfied with the response to an enquiry or complaint a complaint can be made to the Office of the Australian Information Commissioner at

3. References

3.1 Associated Documents

  • Privacy Act 1988 (Cth)
  • Australian Privacy Principles

3.2 Acknowledgements

This policy has been adapted from documents prepared by and used by the organisation Australian Doctors for Africa and from the policy documents of the Royal Australasian College of Surgeons and Australian Doctors International.

CFA-P16.V1 Privacy Policy – Effective Date: 26 April 2020 Document Approved By: Board of Management.

Controlled Document — Printed Versions are not controlled.